Many couples don’t realise that a “wedding planner” and an “on-the-day coordinator” are not the same. Understanding the difference can help you choose the level of support that’s right for your wedding — and avoid unnecessary stress. This allows you to have clear expectations of their role and responsibilities.

Planning your wedding and wondering whether you need a wedding planner if your venue already provides a coordinator? While a venue coordinator manages the venue’s operations — including catering, staff, and room set-up — a wedding planner or on-the-day coordinator focuses entirely on you. They oversee all external suppliers, manage your timeline, confirm logistics, and ensure your vision is executed flawlessly from morning preparations through to the final dance. Both roles are invaluable, but they serve very different purposes. Understanding the difference between a venue coordinator and a wedding planner helps you decide what level of support you need to create a seamless, stress-free wedding day experience.