Venue Coordinator V Wedding Planner: What’s the difference?
We love a venue coordinator — they can be absolutely invaluable in running a wedding day. Their venue knowledge and experience are indispensable.
However, there are some important differences between a venue coordinator and a wedding planner. Understanding these helps you decide what level of support you truly need.
What Does a Venue Coordinator Do?
A venue coordinator oversees all venue operations to ensure the space delivers what has been contractually agreed.
This typically includes:
Catering and bar teams
In-house staff (event servers, bartenders, housekeeping)
Room set ups
Bedrooms (if applicable)
Venue logistics and timings
They are the experts on that specific venue. They know what works beautifully in the space — and what doesn’t.
Their primary focus is ensuring the venue fulfils its obligations and runs smoothly from an operational standpoint.
In short: they represent the venue.
What Does a Wedding Planner or On-the-Day Coordinator Do?
A wedding planner or on-the-day coordinator represents you. Their role is to bring your vision to life from start to finish. That includes:
Coordinating all external suppliers (hair & makeup, florist, photographer, entertainment, etc.)
Creating and managing your wedding timeline
Confirming logistics and set-ups with every supplier
Overseeing styling and design execution
Troubleshooting issues discreetly
Acting as the single point of contact for everyone involved
From the moment hair and makeup begin to the final song of the evening, they ensure everything flows exactly as planned.
Their focus is you and your experience.
What Happens When They Work Together?
Well this is where the magic happens.
Your venue coordinator ensures the venue operates seamlessly. Your wedding planner ensures every element of your vision is executed flawlessly.
They communicate, align timings, and problem-solve together — but each stays focused on their specific responsibilities.
When done well, you won’t see any of it happening. You and your partner will simply experience a smooth, calm, beautifully orchestrated day.
What Do We Recommend?
We may seem biased. But when possible, we recommend having both.
They bring different expertise, different priorities, and different skill sets. Together, they create the kind of seamless, elevated experience that allows you to truly relax and be present.
Because your wedding day shouldn’t feel like a logistics exercise. It should feel effortless.
