Full Wedding Planner Vs On The Day Coordinator: What’s the difference?
Many couples don’t realise that a “wedding planner” and an “on-the-day coordinator” are not the same. Understanding the difference can help you choose the level of support that’s right for your wedding — and avoid unnecessary stress. This allows you to have clear expectations of their role and responsibilities.
What does a Full Wedding Planner do?
A full wedding planner is your partner from the start to the end of your wedding journey.
They typically handle:
Budget planning and timeline creation
Venue and supplier research and recommendations
Negotiating contracts with suppliers
Design, styling, and décor
Communication with all vendors
Problem-solving and contingency planning
On-the-day coordination
A full planner is hands-on from day one, ensuring every element aligns with your vision and that nothing is overlooked.
What does an On-the-Day Coordinator do?
An on-the-day coordinator is focused entirely on your wedding day itself.
Their role usually includes:
Managing the timeline on the wedding day
Coordinating suppliers and any venue in-house teams
Ensuring set-ups match your plan
Handling last-minute issues discreetly
They don’t get involved in the planning process — their focus is making sure the day runs smoothly. They typically get involved from the month before, whilst they are available to support you - they won’t typically reach out and you need to get in touch if you need support.
How to Decide Which Service You Need
Consider an on-the-day coordinator if:
Your planning is mostly done
You feel confident managing suppliers and logistics beforehandYou just need someone to run the day
Opt for a full wedding planner if:
You’re planning a complex or destination wedding
You want expert guidance and design input throughout
You want to minimise stress in the months leading up to your wedding
Ultimately both roles are valuable — but they serve very different purposes. Knowing the distinction ensures you invest in the right support, giving you peace of mind and a seamless wedding day experience.
We offer both services (Full Planning / On The Day) and offer a complimentary discovery call for you to discuss how we can help you bring your day to life.
